Rules and Regulations
Booth set-up guidelines must be strictly adhered to due to fire and safety
regulations / restrictions dictated to us by township and county officials.
No Overhangs outside allotted booth dimensions will be allowed.
All equipment, displays, supports, signs, etc. must remain within the allotted booth dimensions.
Vehicles remaining in the booth as part of the booth set-up must stay within the allotted booth dimensions. All other vehicles and oversized vehicles will not be permitted to stay on site.
Queen Street West from Yonge Street (Cty Rd 27) to Lent Street and Maria Street North from Queen Street to the Arena and Fairgrounds entrance will be closed to local vehicular traffic starting at 7:00 am. This is to allow vendors safe access to their booth set up areas. Booths must be fully set up and functional by 8:30 am when the Festival officially opens to the public.
Vendors must remove their booth set-ups, clean up their sites and vacate the street area prior to 5:00 pm when the streets will be reopened to local vehicular traffic.
You are encouraged not to bring your family pet to the festival. Dogs will not be permitted to be tied up at your booth location.
If you are a food vendor and will be cooking or selling food products from your booth all health rules and regulations must be met. You will be required to obtain a “Special Event Permit” from the Collingwood office of the Simcoe County District Health Unit. This permit is to be displayed in your booth.
You can reach the Health Unit office at (705) 445-0804 or check the Health Unit website at http://www.simcoemuskokahealth.org/Topics/FoodSafety.aspx for more information on Special Event permits. Please note that permit applications must be submitted to the Health Unit at least 10 days prior to the event for processing.
If you are a food vendor requiring a “Refreshment Vehicle License” for commercial equipment, you may obtain further information and arrange inspections by contacting The Township of Springwater, 2231 Nursery Rd, Minesing, ON L0L 1Y2 or phone 705-728-4784 ext . Please contact the Township prior to April 1st ext 2042 to ensure compliance.
Vendors are responsible for keeping their booths clean and free of all garbage and other waste materials. Although garbage receptacles will be placed throughout the area for public use, you are to be responsible for your own waste materials, take it home with you. This includes empty boxes, papers, cardboard, your own garbage, etc..
Vendors are responsible for having their own liability insurance. Be prepared to show proof of insurance.
Note: “The Applicant agrees to save harmless The Elmvale and District Maple Syrup Festival Association and their committee members at all times from any claim of any kind or nature whatsoever in law, equity or otherwise arising out of or indirectly resulting from the construction, operation or maintenance of the applicant’s operation at the Elmvale Maple Syrup Festival”.
Due to high demand for booth locations, assignments of lots are made in the order in which the completed application forms are received back to the festival organizers. To ensure your spot at the Elmvale Maple Syrup Festival is reserved, please return your completed application form along with your payment as soon as possible. If you are a returning Vendor, your prior year spot will be held till January 31st. If your application has not been received with payment, then the remaining locations will be assigned on a “first come” “first serve” basis. Upon review and approval of your application, a payment receipt, a Booth Number Allocation and a map showing your set-up location will be mailed to you in the first week of April as well as you can view all vendor assignments on our website at www.elmvalemaplesyrup.ca/vendor.html#3. The Festival Committee will make every attempt to fulfill your request for location. Final decisions will be made by the committee.
Please note that space is limited.
Only those vendors registered with the Elmvale Maple Syrup Festival organizers and approved will be allowed to operate a business on the day of the festival providing they adhere to all fire, safety, and health rules and regulations. Space sharing by two (2) businesses or vendors is strictly prohibited.
The Elmvale Maple Syrup Festival Association hopes you have a great day and will follow these simple guidelines that have been set out for you. Festival staff members wearing coloured vests or jackets and carrying identification will be on hand throughout the day to assist you. Please cooperate with these staff members to make this year’s festival successful and enjoyable for all.
The Elmvale and District Maple Syrup Festival Association.
For further information call: Garry Janda at (705) 322-6613, or E-mail email@example.com